Home

Welcome!

We are excited to introduce the Hill’s-SAVMA Travel Grant (STG) Award!  With support provided from the Hill’s Pet Nutrition Program at Iowa State. The purpose of the STG Award is to provide funds for student expenses related to professional meetings, conference travel, and fourth year externships.

Amount of Support

The amount of the STG award shall be $100.

Application

  1. Application forms and instructions are the responsibility of the STG chair and are posted on this website.
  2. Documentation of registration for conferences or attendance of a preceptorship is required at the time of application. Please check the Application Requirements for details.
  3. Incomplete, late, or duplicate applications will not be considered for funding.
  4. The deadline for an application is 5:00 pm on the 15th of the month prior to the month of the conference.
  5. It is in an individual’s best interest to apply as soon as possible and at any time prior to the deadline. These grants will be available on a “first come first serve” basis.

Student Eligibility

  1. In order to receive an STG award, the applicant must be a veterinary student at Iowa State University College of Veterinary Medicine who is a SAVMA member in good standing.
    1. The applicant must be registered for the Fall Semester to receive funding for a trip which occurs in August through December.
    2. The applicant must be registered for the Spring Semester to receive funding for a trip which occurs in January through May.
    3. The applicant must not graduate prior to travel occurring.
  2. Students are only eligible for one STG award per year (May 15 – May 14).
  3. Students may apply more than once, but the applications must be for different conferences.
    1. For example, if a student is denied an STG award for a conference or externship, they remain eligible to apply for a different conference or externship that same year (May 15 – May 14).
  4. Please check the Application Requirements page for details.

Travel Month Award Divisions

  1. STG Awards shall be awarded based on “Travel Month”.
  2. The month in which a conference occurs shall be determined by the last day on which the conference occurs regardless of when travel begins or ends, this is referred to as an applicant’s “Travel Month”.
  3. The total amount of funds budgeted for STG Awards for the year shall be divided equally among the twelve months.
  4. If in a given month there is unspent money, the extra money will be distributed to the immediately proceeding month.

Travel Reimbursements

  1. Students who are approved to receive a STG award will submit their travel receipts to ISU Finance Delivery (finance_delivery@iastate.edu) in order to be reimbursed for the value of $100.
  2. Travel is not eligible until proper confirmation documentation is available to provide.
    1. Students must have a registration confirmation (email or letter) to be considered for an STG award.
    2. VM4 students must provide confirmation of their attendance at a preceptorship/externship.
  3. Documentation of registration is required for reimbursement. Students must use this STG Reimbursement Form when turning in their receipts.
  4. Dispersal of funds will conform to ISU policies.
  5. Reimbursements must be completed within 1 month from the last date of travel.
  6. Acceptable travel receipts are limited to:
    1. Registration fees
    2. Wetlab fees
    3. Hotel fees
    4. Airline fees
    5. Gas Reimbursement 

Awarding STG Awards

  1. Each STG application shall receive a priority number. Anyone who has not previously received a STG Award will have priority 1. Anyone who has previously received at least one STG Award will have priority 2.
  2. Eligible priority 1 applicants will be awarded a STG immediately following processing of the application and while sufficient funds remain.
  3. If the available funds are sufficient to fund all of the priority 1 applicants but not all of the priority 2 applicants, after the 15th and before the 22nd of each month, the STG committee shall conduct a lottery to determine which priority 2 applicants to fund.
  4. Only 100 grants will be awarded each year.

Application Status

  1. Students may check the status of their application on the Submitted Applications page.
  2. The approval of the application will be reviewed by the STG Chair after the 15th of each month.
  3. Students will receive an automated email notifying them of the status of their application once it is approved or denied.
  4. Students may email the STG Chair at <stgchair@iastate.edu> with questions or concerns regarding their application status.

Travel Cancellation

  1. If the student is funded to attend a conference and does not attend, the student must notify the STG chair in writing (email <stgchair@iastate.edu> is preferred) to cancel their STG for that conference no later than 2 weeks after the conference.
  2. Students who do not follow the procedure to cancel will not qualify for an additional STG within the same year.
  3. Funds awarded for travel to one conference cannot be transferred to a different conference.

*These grants are made possible by SAVMA and the Hill’s VIP Market Fund*